Guest Post – Wendy Janes – Musings on proofreading fiction and non-fiction

As writers it is always helpful when those who edit, proofread and format our words, provide us with tutorials.  This post by Wendy Janes was published two year’s ago but I think is worth revisiting. Particularly as I need to update Wendy’ books.

I will now hand you over to Wendy…. enjoy.

710u6nvmhnl-_ux250_Musings on proofreading fiction and non-fiction.

Back in the twentieth century when I started out as a freelance proofreader I worked solely on non-fiction, mainly academic texts for a variety of publishing houses. Each had an in-house style guide that editors and proofreaders were expected to work from, which was very useful for a newbie who felt she needed a safety net.

In addition to correcting grammar and punctuation, I became involved in decisions about the hierarchy of headings, styles for different types of lists, plus the setting of figures, tables and boxes. I was also required to check in-text quotations and references against bibliographies and reference lists, as well as ensuring that bibliographies and reference lists were set correctly and contained full publishing details. It was meticulous and rewarding work.

Friends used to remark that I must be very clever, since I spent my days reading so many interesting books about obscure aspects of subjects such as education, history, politics, art and film. Alas, this wasn’t the case. Although I had been totally immersed in a book while proofreading, once I’d finished, it was astonishing how little I could remember. Maybe there’s only so much my brain can retain. However, one fact I do recall is that Queen Victoria and Prince Albert were delivered by the same midwife.

Anyway, let’s get back to the proofreading…

After a few years, a publisher offered me a novel to proofread. Elated by a sense of freedom – no lists, no figs/tabs/boxes, no quotes and, joy of joy, no extensive bibliographies and references to double-check – I reckoned this was going to be a doddle.

To my surprise, it wasn’t.

Very quickly I discovered that I had to constrain my initial impulse to impose every single rule I’d been required to use when proofreading non-fiction. Let’s take the following sentence, as an example:

The therapist should ensure they keep their notes up to date.

In the textbooks I’d been proofreading I was expected to change this to:

The therapist should ensure he or she keeps his or her notes up to date.

OR

Therapists should ensure they keep their notes up to date.

Some of my publishers encouraged their authors to make a note at the start of the book if they had chosen to run with masculine or feminine, but the mix of singular and plural was to be avoided at all costs. This is far less of an issue with informal non-fiction and in novels, where common usage and flow is more important. For a while when proofreading fiction I had to physically stop myself from correcting this. Mentally, I still make the correction, whatever I’m reading.

Similarly, I would correct the following contractions in the reference books I was working on:

Good therapists don’t doodle in their notebooks during therapy sessions. It’s not professional.

TO

Good therapists do not doodle in their notebooks during therapy sessions. It is not professional.

That formal style would make for a very stilted novel, and in dialogue (unless the character is particularly prim and proper) it would sound downright wrong.

As I received more fiction titles it became clearer that while errors in fiction can suck all the drama from a novel, errors in non-fiction make the reader doubt the authenticity and accuracy of the information. I also realised the importance of listening to the novelist’s voice and the need to take time to decide when to intervene and when to let something go. In fact my touch is now much lighter with both fiction and non-fiction, and I reckon that makes for better proofreading.

I believe I was lucky to start off proofreading non-fiction for publishers, picking up invaluable tips from the editors I worked with while honing my skills. I think this post is a sort of thank you for that start. Without it I wouldn’t have been able to make the move into proofreading for independent authors. Initially, working with indie authors felt like swinging through the air on a trapeze without a safety net below. No in-house style sheet to rely on, no editors to double-check things with, just a knowledge that I had the confidence and skills to take that leap, catch the bar, execute a perfect somersault and land gracefully on the other side.

Books by Wendy Janes

Wendy JanesOne of the excellent reviews for What Jennifer Knows

‘What Jennifer Knows’ is a subtle and shocking tale of modern family life and relationships.
Sensitively drawn characters charm us but we, like them, are unsure who to trust. The shifting nature of loyalty and love is portrayed through searingly honest glimpses into the characters’ lives, both past and present.

The children in the novel are beautifully drawn and the way Tim’s siblings give him the acceptance and understanding he needs is both heart-breaking and wonderful.
As the complex plot deepens, we become so caught up in the characters’ lives that we have a real sense of urgency to know what will happen. How will Jennifer deal with what she knows? The final twist gives a fitting ending to this extra-ordinary book.
 

Wendy Janes

One of the reviews for What Tim Knows and other stories.

After reading and enjoying “What Jennifer Knows” by Wendy Janes, I was looking forward to seeing what these short stories held. Although all the stories were engaging, my favorites were “The Never-Ending Day” and “What Tim Knows”.

“The Never-Ending Day” tells the story of a new young mother, and I was completely impressed with Janes ability to make the reader feel this poor woman’s anxiety, fear, and isolation as she tried to adjust to her new role as a parent. Becoming a mother is often painted as an awe-inspiring experience, but in truth we know that many women struggle with the new responsibility, and when they do it’s easy for them to feel as if there’s something wrong with them. This piece was intensely honest, and I was relieved when the story ended on a positive note.

“What Tim Knows” tells the story of a young autistic boy going to his first birthday party. Janes did an excellent job of showing what it must be like to go inside the mind of someone on the spectrum and the constant struggle to make sense of the world, especially as a child.

Janes has a wonderful ability to place herself inside the hearts and minds of a variety of character types, making her readers feel empathy for those characters, even in instances when the reader may not particularly like them. I would highly recommend this read. 

Read all the reviews and buy the books: https://www.amazon.com/Wendy-Janes/e/B016J66C9G

About Wendy Janes

Wendy Janes lives in London with her husband and youngest son. She is the author of the novel, What Jennifer Knows and the short story collection, What Tim Knows, and other stories. She has also contributed short stories to a number of anthologies, including the fundraising anthology, A Kind of Mad Courage.

Her writing is inspired by family, friends, and everyday events that only need a little twist to become entertaining fiction.

As well as writing contemporary fiction, she loves to read it too, and spreads
the word about good books online and in the real world.

Wendy is also a freelance proofreader, and a caseworker for The National Autistic Society’s Education Rights Service.
There are many testimonials for Wendy’s work and I am just sharing one with you here. I suggest that you pop over and read the others. You will be impressed.

“Wendy proofread my second novel, she is a pleasure to work with. Her knowledge, skill and sharp eyes picked up numerous, minor errors which both I and my editor had overlooked despite numerous read throughs. Wendy noted misleading sentences, caught graves which should have been acutes and found spaces in places they shouldn’t haven’t been.

My manuscript now sparkles, and I would definitely use Wendy again. Her prices are fair, her work is exemplary, and the proofread was completed ahead of schedule.
Thank you, Wendy, for a scrupulous and professional service. Thoroughly recommended.” Sam Russell, author of the contemporary romances A Bed of Barley Straw and A Bed of Brambles
 

To find out more about Wendy, proofreading, her own published work and how to get in touch here are the links.

Website: http://wendyproof.co.uk/
Twitter: https://twitter.com/wendyproof
LinkedIn: uk.linkedin.com/pub/wendy-janes/56/852/11a/en
Google + : https://plus.google.com/106071781880105004637/about
Facebook : https://www.facebook.com/wendyjproof/about

My thanks to Wendy for her very interesting and useful post and you are of course welcome to share in anyway that is physically possible.  You are also most welcome to contribute to this blog.  I consider it a collaborative work in progress and the more variety the better..

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15 thoughts on “Guest Post – Wendy Janes – Musings on proofreading fiction and non-fiction

  1. Pingback: Guest Post – Wendy Janes – Musings on proofreading fiction and non-fiction | Smorgasbord – Variety is the spice of life

  2. Thank you for updating this post, Sally. So pleased you spotted Sam’s testimonial. Although it makes me blush to see her lovely comments here, it gives me an opportunity to say that her book was a joy to proofread.

    Liked by 1 person

  3. Great post Wendy! It’s true there are many rules of writing but some more controversial than others. As a nonfiction writer writing in memoir, I do like to sound like me when writing and I was urged by my editor to avoid formal contractions, and always felt more comfortable using the plural form when referring to the masculine or feminine. We need writing rules, but we also have to learn where they can be altered. 🙂 ❤

    Liked by 1 person

    • Thanks, Debby. I totally agree with you about writing rules. I think memoir falls in a fascinating place between fiction and non-fiction for editors and proofreaders. For example, it’s vital that the author’s voice speaks loud and clear, but at the same time it’s important for facts/dates etc. to be accurate.

      Liked by 2 people

I would be delighted to receive your feedback. Thanks Sally

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